Privacy Policy

This privacy policy explains how we, the Teacher Scientist Network (TSN), use any personal information we collect about you when you contact us by phone, email, letter, attend any of our events or when you use our website, http://www.tsn.org.uk

• Who we are and how to contact us

TSN is registered in England as a charitable company limited by guarantee (company no. 4556366; charity no.1096208). Our registered address is TSN, John Innes Centre, Colney Lane, NORWICH, NR4 7UH. To find out more visit this page.

We take your privacy seriously and are committed to protecting your personal information. We aim to be clear and open about our data and security practices.
Where we ask you to provide us with any information by which you can be identified, you can be assured that it will only be used in accordance with this privacy policy, and in line with the General Data Protection Regulation (GDPR) 2018.

• What information do we collect about you?

We collect information, store and otherwise process the following kinds of personal information about you when you contact us by phone, email or letter, or request email updates about our activity or apply for membership of the TSN Kit Club
This information may include:

• Your Name, role and affiliation
• Contact details including email address, mobile telephone number and work or home address and telephone number(s).
• You may also provide us with this information on behalf of colleagues and should have their permission before you do this.
• We also collect this information, and previous employment history for those people seeking employment or volunteering opportunities with the TSN.
• We also collect information on our website usage through cookies, See Section 5.

• How do we use your information?

We use your information to help us develop products and services that you need, and where we have a lawful basis and permission to contact you, we may use it to help us send you relevant and timely information about the help and support that we, or respected organisations that we work in partnership with, can offer. These services include, but are not limited to, TSN newsletters, e-mail updates, flyers for events/CPD.

• Where do we store your information? Managing your data securely

TSN will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
Completed membership forms and other documentation is held in hard-copy at the offices of the Teacher Scientist Network. When unattended these offices are locked and the keys stored securely.
Your electronic personal information is held on a password-protected server at the John Innes Centre. PC’s are also subject to password-protection.

• Cookies and how we use them?

When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies.
They cannot be used to identify you personally.
These pieces of information are used to improve services for you, for example, by:

• enabling a service to recognise your device so you don’t have to give the same information several times during one task
• measuring how many people are using our services, so they can be made easier to use and there is enough capacity to ensure they are fast

Cookies for improving service:
Google Analytics sets cookies to help us accurately estimate the number of visitors to the website and volumes of usage. This is to ensure that we provide a fast service that is available when you want it. You may wish to visit Google’s Privacy Center.

Third party cookies:
Some of the services on our websites, such as adverts from Charity Choice, videos from Vimeo, and sharing functions from Facebook, Twitter or LinkedIn, may also place cookies on your computer. We do not take responsibility for third party cookies.

Can I refuse cookies?
Yes, you can use your browser settings to disable cookies. However, if you select this setting you may be unable to access certain parts of our website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you visit our site. You can delete the cookies stored on your computer at any time.

• How long do we keep your information?

We do not keep your information for longer than necessary. We keep financial information for seven years due to legal requirements, and we delete all other personal information from our databases system if we have had no contact with you for three years. Kit Club membership applications are often linked with invoices so will be held for seven years also. 

• Marketing

If you have purchased a product or service from TSN or have opted-in to hear about TSN’s products and services, we will send you information which may be of interest to you. For existing members, active opt-in was sought in May 2018.
You have a right to stop us from contacting you for marketing purposes at any time. You can contact us at any time to request that we do not contact you again.

• Access to your information

You have the right to request a copy of the information that we hold about you. If you have any questions about our privacy policy or information we hold about you, you can:
Email: ts.network@nbi.ac.uk
Call: 01603 450304
Write to: TSN, John Innes Centre, Norwich Research Park, Norwich, NR4 7UH
We will not charge you for this service unless the request is ‘manifestly unfounded or excessive or repetitive’. TSN reserves the right to be able to confirm your identity before we provide you with this information.

• Keeping your information up to date

We want to make sure that any personal information we hold about you is accurate and up to date. Please contact us to correct or remove information you think is inaccurate. We will also issue new membership application forms on an annual basis in an effort to keep this information up-to-date.

• Sharing your information with others

TSN has not and will not sell your information to any third party nor will we share your information with any third party.

• Websites

Our website contains links to other websites not run by TSN. This privacy policy only applies to the TSN website (http://www.tsn.org.uk) so when you link to other websites we recommend that you read their own privacy policies.

• Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. We will use reasonable efforts to bring these changes to your attention where we have your contact details. Otherwise, we would recommend that you periodically review this privacy statement to be aware of any other revisions. This privacy policy was last updated on 01 October 2018.

• Your rights

Data protection regulations give you clear rights over how your data is used by us. At any point you can request to unsubscribe from our communications or request that your personal information is removed from our databases by contacting us at ts.network@nbi.ac.uk
You can find out more detail about your rights by visiting the Information Commissioner’s Office website’s section on individual rights.
You also have the right to report concerns or complain about our handling of your data to the Information Commissioner’s Office. Details of how to do this can be found on its website.